Privacy Policy

Last updated: September 2025 

At Speak Up Drama Workshops, we are committed to protecting the privacy of everyone who engages with us. This policy explains how we collect, use and protect your personal data when you use our website www.speakupdramaworkshops.co.uk and our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, which set out your rights and our responsibilities in relation to your personal data.

1. Information We Collect

You may use most of our website without providing personal data. However, when booking a class, making an enquiry, or applying to work with us, we may collect the following information.

Parents and Students

When enrolling a student, we may collect:

  • Parent/guardian’s name, address and contact details
  • Relationship to the student and emergency contact numbers
  • Student’s name, age, gender and date of birth
  • Relevant medical or accessibility information (with consent)

Enrolments are managed through a secure third-party system called Class Manager, which stores student and parent information on our behalf. Class Manager acts as a data processor and processes your information in accordance with our instructions and data protection laws.

We may also take photographs or videos of classes or performances for publicity purposes. This will always be subject to prior consent, and parents/guardians will be informed in advance.

Payments

Payments are processed securely by trusted third-party providers, including Stripe and PayPal. Your payment information is encrypted and handled directly by these providers in line with their own privacy policies. Speak Up Drama Workshops does not store full payment card details.

Employment Applicants

If you apply to work with us, we may collect:

  • Your name and contact details
  • Information provided in your CV
  • Training qualifications and DBS certificate details
  • Proof of identity and address
  • References (with your responsibility to inform referees)

This information will only be used for recruitment and safeguarding purposes.

General Enquiries

If you contact us, we will collect the details necessary to respond to your query.

Automatically Collected Data

Our website collects technical information such as IP address, browser type, and the pages you visit. This is aggregated and not used to identify individuals.

2. How We Use Your Information

We use personal data to:

  • Register students and deliver workshops and performances
  • Manage enrolments securely through Class Manager
  • Contact parents/guardians about classes and events
  • Ensure health, safety and safeguarding obligations are met
  • Process payments securely via Stripe, PayPal or WorldPay
  • Recruit and support staff
  • Improve our website and services
  • Provide information about our services, where consent has been given

We will never sell your data or share it with third parties for marketing purposes. Information may be shared with trusted service providers or authorities only where necessary for safeguarding, compliance or legal requirements.

3. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Contract – to deliver workshops and services.
  • Consent – for marketing, photography/video use, and medical information.
  • Legal obligation – safeguarding, tax, and compliance with child protection legislation.
  • Legitimate interest – to improve services and maintain secure operations.

4. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure. While no system can guarantee complete security, we maintain industry-standard safeguards to minimise risks.

5. Data Retention

We only retain personal data for as long as necessary:

  • Student and parent records: for the duration of enrolment plus any safeguarding/legal retention periods.
  • Unsuccessful job applications: up to 6 months.
  • Payment records: at least 6 years, in line with legal requirements.
  • General enquiries: typically deleted after 6–12 months unless further contact is required.

6. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request corrections to inaccurate information
  • Request deletion of your data, where legally possible
  • Restrict or object to certain processing
  • Withdraw consent (for example, for marketing or media use) at any time
  • Request data portability (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data is not being handled correctly

7. Marketing Communications

We may contact you with information about workshops, performances or related services, but only where you have provided consent. You may withdraw consent at any time by contacting us or using the unsubscribe option in our emails.

8. Children’s Data

We take extra care when handling children’s personal data. For anyone under 13 years of age, parental or guardian consent is required before we process their data. Parents/guardians may request to view, update or delete their child’s data, subject to legal or safeguarding requirements.

9. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be published on this page with the revised date above. We encourage you to review it regularly.

10. Contact Us

For questions about this policy or to exercise your rights, please contact:
Speak Up Drama Workshops Email: info@speakupuk.co.uk

Whether you’re a school, youth group, or family.

Let’s talk.

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